Eastwoodhill National Arboretum of NZ
6 July 2023
Eastwoodhill National Arboretum of NZ Wharekopae Road, Gisborne, New Zealand
About the Job
The Board, Curator, staff, Friends of Eastwoodhill, volunteers, visitors, sponsors, contractors, tertiary education providers.
Detailed management, reporting and overview of operational and business activities that will ensure the organisation is fit for purpose and delivering across our wide-ranging activities. Including staff, budgets, projects (CAPEX and OPEX) and the advancement of the organisational purpose.
To lead the arboretum for botanical, conservation and educational purposes.
To ensure the safety of the public and staff by adopting safe working practices at all times and by carrying out visual tree hazards assessments as per the policy, involving track opening and closing when necessary.
1. General Operations and Reporting
Expected Outcome: The day-to-day operations of the Arboretum are carried out efficiently and effectively.
Prepare and submit regular reporting for the Board via the Curator as required
When required stand in for Curator on Arboretum updates and talk to reports at Board meetings
In liaison with the Curator, ensure operating budget and overall resources are managed effectively with variances raised as appropriate.
Ensure all the Trust property/assets are maintained.
Ensure all policies and procedures are followed.
2. Arborist and Botanical Collection management
Expected Outcome: The botanical collection is enhanced year on year
Maintenance of tree database, catalogue and mapping system.
Overview of plant health and protection.
Provide quality arboriculture support through one’s own skills levels and the use of specialist contractors.
Developing good clear systems for arboreal and horticultural management in the park and gardens.
Managing arborist contracting to the best possible benefit for Eastwoodhill given the time and financial constraints.
Keeping abreast of issues in the parks, recreation, arboreal and horticultural sector to provide up to date advice to management and the Board.
Pest management in the park.
Manage tracks information, maps, signage and interpretation of special interest points.
Update tree maintenance plan as projects are completed.
3. Public relations
Expected outcome: The Arboretum is well represented at all levels with clear and consistent messages around what is offered, the botanical collection available and how people can be involved. This will require work on the weekends at times.
Development and delivery of botanical and interest group tours.
Work alongside staff and Board to deliver great visitor experiences
4. Volunteer and community involvement
Expected Outcome: Volunteers and the wider community are engaged with the Arboretum and involvement increases year on year.
In conjunction with the Curator, identify opportunities for volunteer groups, organisations and schools to participate in park activities.
Involve Friends of Eastwoodhill as required.
5. Health and Safety
Expected outcomes: Eastwoodhill maintains clear health and safety records and policies to minimise risk within a systems approach subject to tracked assessment, analysis and implementation of continuous improvement.
Risk minimisation planning and recording
Tree Visual Hazard Assessment information is maintained and updated.
All protective safety equipment is available, current and used at all times.
Adherence to all health and safety policies and information.
All accidents, near miss incidents and potential hazards are reported and recorded.
All machinery records are maintained and services are kept up to date.
Staff are appropriately trained.
Assist with the Visitor Safety Plan for emergency assistance, evacuation and general visitor safety.
6. Human Resources
Expected Outcome: In liaison with the Curator, lead and support staff in their roles, make informed and fair and reasonable decisions to ensure a motivated and healthy workforce.
Provide open and transparent communication with the team Plan work priorities and manage staff to achieve agreed business plans.
Ensure payroll, timesheet and leave processes are followed
Undertake performance reviews on a regular basis
Regularly review and update organisation policies in a timely manner.
7. Project Management
Expected outcome: Projects are completed to achieve each project’s outcomes on time and on budget to the satisfaction of the Board
Provide input and assistance as required by the Curator and the Board in the development of new programmes.
New Zealand Certificate in Horticulture and or
New Zealand Certificate in Arboriculture
Bachelor of Science or similar
Management or team leader of staff
At least three years in an arboretum or gardening
Mature Tree management
Exposure to a wide range of tree species
Willing to help others
Excellent time management
Ability to prioritise
Assertiveness to manage staff
Staff management/delegation experience
Current full and clean driver’s license
Ability to plan ahead and organise resourcing
40 hours per week
Starting salary $100k.